Instructions for HB 561 Retiree Reporting

Dec 04, 2019
  • Employers
  • DRS

For Immediate Release: December 4, 2019
Contact: (603) 410-3532, [email protected]

CONCORD, NH – The New Hampshire Retirement System (NHRS, the retirement system) is issuing this notice to inform participating employers that written instructions for reporting calendar year data on NHRS retirees is available at: https://www.nhrs.org/employers/employer-resources

These instructions were developed pursuant to House Bill 561 (Chapter 293, Laws of 2018), which requires employers to annually report to the retirement system information regarding NHRS retirees on their payroll, including hours worked and compensation paid.

The reporting requirement takes effect January 1, 2020, and reporting is due no later than February 15, 2020.  The retiree reporting portal on the NHRS Data Reporting System (DRS) will be available beginning on January 2, 2020.

There are specific instructions for:

  • Reviewing “grandfathered” retirees who were employed on or before January 1, 2019, and, if needed, removing retirees from the list.
  • Reporting annual hours worked and compensation paid via web entry.
  • Reporting annual hours worked and compensation paid via file upload.
  • Reporting that an employer did not employ any retirees in the calendar year.

Later this month, NHRS will post recorded presentations of these instructions.

In addition to the instructions, NHRS has developed an updated list of frequently asked questions (FAQ) specifically for employers that deal with reporting, grandfathering, and general application of the working after retirement statutes.

Employers with additional questions about retiree reporting may contact NHRS at [email protected] or (603) 410-3532.

Reminder: File Schema

In October, NHRS released a fixed-length file retiree reporting schema for employers who plan to submit annual retiree reporting by generating a file from their payroll system. This schema is available for download at: https://www.nhrs.org/employers/employer-resources

If they have not done so already, employers are encouraged to alert their software representative that this schema is available. NHRS staff is available to answer questions from employers, or from their payroll system vendors, regarding this implementation.  Note: The file layout is based on the previous retiree reporting process under House Bill 342, but contains fewer required fields.

About NHRS

NHRS provides retirement, disability, and death benefits to its eligible members and their beneficiaries.  The State of New Hampshire and nearly 470 local government employers participate in NHRS for their employees, teachers, firefighters, and police officers.  NHRS has approximately 48,000 active members and 37,000 benefit recipients. NHRS administers a defined benefit plan qualified as a tax-exempt entity under sections 401(a) and 501(a) of the Internal Revenue Code.

#  #  #